DigiSecure Feature Summary
Key Features :
- Single repository for archiving all documents functional-area / department wise.
- Easy & Quick retrieval of documents through multiple search criterion depending on document type and also all relevant documents.
- Existing files to be updated.
- Through Access Restriction built into the system, need based access would be made available to users. This will help in maintaining Data Confidentiality and Security.
- Generating alert-based expiration like agreements, updating / deleting / adding documents.
- Storing keyword / tags for searching documents.
Functional Capability :
- Managing Department & User.
- Managing File Attribute / Fields.
- Search & Filtering Functionality – By all criterions that are detailed in the Upload File.
- Uploading / Download Files (Single and Multiple in a batch).
- Tagging files to each other (Single and Multiple in a batch).
- Search / Filtered list to be exported in the form of Excel.
- Functionality to Edit / Delete Files – Limited Access.
- Individual level edit / delete/upload option to be mentioned at the time of creation of user. Same privilege could be modified by Administrator only.
- Intimation Email on Events (Upload, Edit, Deletion, Expiry Date etc.) to Related Mangers, Administrators, Application Owner etc.
- Reminder Email near Expiry Data filled into the Master 1 Month before Expiry.
- Concept of sharing common values of Fields and Tags of a set of files.
- Concept of overwriting a file / replacing a file.
- Characteristics for searching a file and showing the related files.